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Bi-Monthly: June 2007
MINUTES OF THE REGULAR MEETING
RIVER OAKS CITY COUNCIL
JUNE 12, 2007
MEMBERS PRESENT STAFF PRESENT
MAYOR HERMAN EARWOOD CITY SECRETARY LINDA RYAN
MAYOR PRO TEM STEVE HOLLAND POLICE CHIEF DAN CHISHOLM
COUNCILMEMBER JACK ADKISON PUBLIC WORKS DIRECTOR MARVIN
COUNCILMEMBER JOE CREWS GREGORY
COUNCILMEMBER R R “BOB” MINTER ASST CITY SECRETARY ANGIE HARRIS
COUNCILMEMBER SHERRIE UPTMORE DAST
CITY ATTORNEY BETSY ELAM
CALL TO ORDER AT 7:00 PM BY MAYOR EARWOOD; QUORUM PRESENT
MAYOR PRO TEM HOLLAND GAVE THE INVOCATION. POLICE CHIEF CHISHOLM LED THE PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND TEXAS FLAGS
APPROVAL OF MINUTES AND BILLS PAYABLE:
1. CONSIDER APPROVAL OF MINUTES OF CITY COUNCIL MEETING MAY 22, 2007
Council Member Adkison expressed concern that Agenda Item #3 stated, “Not read into the minutes…,” referring to not actually reading aloud the number of votes cast in the General Election for each candidate. Council Member Adkison was assured that as Resolution No. 615-07, containing the actual votes, was unanimously approved by City Council Members, legal requirements had been met, new Council Members had been duly elected and wording of the May 22nd minutes was strictly a matter of individuality and interpretation.
Council Member Minter moved to approve the City Council Meeting Minutes for May 22, 2007 as presented. Motion seconded by Mayor Pro Tem Holland. All voted “Aye.”
2. CONSIDER APPROVAL OF BILLS PAYABLE FOR PERIOD ENDING JUNE 12, 2007
Council Member Crews moved to approve payment of bills for period ending June 12, 2007. Motion seconded by Mayor Pro Tem Holland. All voted “Aye.”
PERSONAL APPEARANCE/REQUESTS THAT MAY REQUIRE COUNCIL APPROVAL/ACTION:
3. CONSIDER APPROVAL OF A REQUEST BY LARRY AND TRACEY SPARKS (5504 JAMES DRIVE) TO MAKE AN EXCEPTION TO THE CITY’S ORDINANCE, ALLOWING THEM TO EXCEED THE NUMBER OF ALLOWABLE PETS THEY CAN MAINTAIN ON THEIR PROPERTY
Larry and Tracey Sparks addressed Mayor and Council Members with their request, offering to produce letters of support from neighbors and pictures of their property. The Sparks’ currently exceed the City’s Ordinance for allowable pets on their property, but requested an exception to the requirements due to the level of cleanliness they feel they provide for their pets; the dogs and cats they own are current on their vaccinations. Police Chief Chisholm stated that the City’s current Ordinance is in line with health and safety codes and with other cities’ Ordinances. Much discussion between Council Members, Staff and Citizens followed and included: suggestions for developing a “Cat” Ordinance to allow enforcement for controlling the feral cat population in the City, revision of the current Animal Ordinance to include a “trap and release program,” development of more identifiable criteria within the Ordinance and revision of the Permit Process for registering animals. Citizen David Ballard suggested forming a committee of citizens that could transport feral cats to the Humane Society, a process which does not cost private citizens but which Tarrant County must impose on municipalities.
Council Member Minter moved to deny Larry and Tracey Sparks’ request, requiring them to comply with the City’s current Ordinance for allowable pets they can maintain on their property. Motion seconded by Council Member Crews. Mayor Pro Tem Holland and Council Members Adkison, Crews and Minter voted “Aye,” with Council Member Dast dissenting. Motion passes/request denied.
4. CONSIDER APPROVAL OF A REQUEST BY AT&T TO WAIVE THE FEE FOR PROCESSING OF THE REZONING APPLICATION FOR PART OF LOT 6, BLOCK 8, ROCKWOOD TERRACE ADDITION
Judi Daniel, AT&T representative, requested that the $400 rezoning application fee be waived due to the designated property being used for installation of telecommunications for the City.
Council Member Crews moved to deny AT&T’s request to waive the rezoning application fee for part of Lot 6, Block 8, of Rockwood Terrace Addition. Motion seconded by Council Member Minter. All voted “Aye.”
5. CONSIDER REQUEST BY TIM DUNSWORTH (1512 WOODLAWN) TO INSTALL A WROUGHT IRON FENCE ON THE PROPERTY NOT IN ACCORDANCE WITH SECTION 21.C.3.a OF ORDINANCE # 600
Mr. Dunsworth was not in attendance. PWD Gregory reminded Council Members that the Planning and Zoning Commission is conducting workshops to amend the City’s Ordinances, and “fencing” requirements would be included in recommendations to the Council. He will contact Mr. Dunsworth about postponing his request, pending Ordinance amendments. No further action was taken.
ADDITIONAL ITEMS REQUIRING COUNCIL APPROVAL/ACTION:
PUBLIC HEARINGS:
6. PUBLIC HEARING: PROPOSED AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE # 600, AS AMENDED, TO CHANGE THE ZONING CLASSIFICATION FROM AN R-3 SINGLE-FAMILY ZONING DISTRICT TO “CF” COMMUNITY FACILITIES OF A 25 X 25 PRIVATE EASEMENT LOCATED IN THE REAR OF THE PROPERTY AT 4713 ALMENA AND DESCRIBED AS BEING PART OF LOT 6, BLOCK 8, ROCKWOOD TERRACE FIRST FILING ADDITION IN ORDER TO ERECT A DISTRIBUTION ELECTRONIC CABINET FOR TELECOMMUNICATIONS (ZONING CASE # 2007-07)
Mayor Earwood opened the Public Hearing at 7:40 PM. Judi Daniel represented AT&T during this Public Hearing. Application was made by AT&T requesting a zoning change in order to install electronic equipment within a 25’ x 25’ easement that is not part of the Right-of-Way Easement. In accordance with the Zoning Ordinance, this is considered a “CF” (Community Facilities) use that is permitted in a Commercial or Community Facilities Zoning District. As the property is in a Single-Family Zoning District, rezoning would be required to allow installation of the distribution electronic cabinet. The Planning and Zoning Commission voted 5-0 to approve the rezoning request; no written oppositions were received from citizens. Mayor Earwood closed the Public Hearing at 7:43 PM.
7. ACTION FROM PUBLIC HEARING: CONSIDER APPROVAL OF ORDINANCE NO. 756-07 AMENDING COMPREHENSIVE ZONING ORDINANCE # 600, AS AMENDED, BY CHANGING THE ZONING CLASSIFICATION OF A 25 X 25 PRIVATE EASEMENT LOCATED IN THE REAR OF THE PROPERTY AT 4713 ALMENA AND DESCRIBED AS BEING PART OF LOT 6, BLOCK 8, ROCKWOOD TERRACE FIRST FILING ADDITION FROM AN R-3 SINGLE-FAMILY ZONING DISTRICT TO A “CF” COMMUNITY FACILITIES ZONING DISTRICT IN ORDER TO ERECT A DISTRIBUTION ELECTRONIC CABINET FOR TELECOMMUNICATIONS (ZONING CASE # 2007-07)
Council Member Adkison moved to approve Ordinance No. 756-07 amending the comprehensive Zoning Ordinance # 600, as amended, by changing the zoning classification of a 25’ x 25’ private easement located in the rear of the property at 4713 Almena and described as being part of Lot 6, Block 8, Rockwood Terrace First Filing Addition from an R-3 Single-Family Zoning District to a “CF” Community Facilities Zoning District in order to erect a distribution electronic cabinet for telecommunications (Zoning Case # 2007-07). Motion seconded by Council Member Crews. All voted “Aye.”
8. PUBLIC HEARING: SUBSTANDARD ENFORCEMENT ACTION REGARDING STRUCTURE(S) LOCATED ON THE PROPERTY AT 4803 WHITE OAK LANE
Mayor Earwood opened the Public Hearing at 7:44 PM. PWD Gregory presented photos of the property at 4803 White Oak Lane, stating that severe electrical, structural and plumbing damage existed at the home to the extent that the health and safety of the home and community were in jeopardy. Notification to the existing owner(s) and Real Estate Broker involved with the property has gleaned no response. Mayor Earwood closed the Public Hearing at 7:46 PM.
9. ACTION FROM PUBLIC HEARING: CONSIDER COUNCIL ORDERS ON THE PROPERTY AT 4803 WHITE OAK LANE THAT MAY INCLUDE SECURING OF, VACATING OCCUPANTS FROM, REMOVAL OF, REPAIRING OF OR DEMOLITION OF STRUCTURE(S) IN ORDER TO BE BROUGHT INTO COMPLIANCE WITH SECTION 3.07.004 OF THE RIVER OAKS CODE OF ORDINANCES (2006) AS AMENDED
Council Member Crews made the following motion: “I move that the City Council find that the building located at 4803 White Oak based on evidence presented at this hearing, is Substandard and: 1) That the conditions set forth in the Building Official’s report exist to the extent that the life, health, property, or safety of the public (and occupants of the building(s), if applicable) are endangered; and 2) That the building is infeasible of repair; and therefore ORDER the OWNER to demolish or remove the building and all debris within 30 days and the LIENHOLDER OR MORTGAGEE to within an additional 30-days if the owner does not comply; and 3) If the OWNER fails to demolish or remove the building within 30 days and the LIENHOLDER OR MORTGAGEE to within an additional 30-days if the owner does not comply, the City shall demolish the building at its expense and place a lien on the property to recover its costs. Motion seconded by Mayor Pro Tem Holland. All voted “Aye.”
10. PUBLIC HEARING: SUBSTANDARD ENFORCEMENT ACTION REGARDING STRUCTURE(S) LOCATED ON THE PROPERTY AT 1116 YALE STREET
Mayor Earwood opened the Public Hearing at 7:51 PM. Corky Snow represented H.D. Snow and Son House Movers, giving an overview that the house had been moved onto the lot at 1116 Yale, followed by litigation with ownership currently in H.D. Snow’s name; final legal ownership was assigned June 11, 2007 (immediately prior to this Council meeting). Mr. Snow was requesting time to make repairs to the structure in preparation for sale. Council Members expressed concern that the house was placed on the lot “sideways” and that it is unattractive to the entire neighborhood; numerous complaints have been received about the home’s appearance. Mayor Earwood suggested that the Council would rather have a vacant lot than the house in its current location. Mr. Snow expressed his desire to work with the City toward a mutually beneficial solution. Mayor Earwood closed the Public Hearing at 8:01 PM.
11. ACTION FROM PUBLIC HEARING: CONSIDER COUNCIL ORDERS ON THE PROPERTY AT 1116 YALE STREET THAT MAY INCLUDE SECURING OF, VACATING OCCUPANTS FROM, REMOVAL OF, REPAIRING OF OR DEMOLITION OF STRUCTURE(S) IN ORDER TO BE BROUGHT INTO COMPLIANCE WITH SECTION 3.07.004 OF THE RIVER OAKS CODE OF ORDINANCES (2006) AS AMENDED
As Mr. Snow has only been in legal possession of the property for one (1) day, Council Members agreed to grant thirty (30) days for him to bring a plan of action back to them for review. Mayor Earwood declared the Public Hearing re-opened until July 10, 2007 at 7:00 PM. No further action was taken.
12. CONSIDER APPROVAL TO PURCHASE CASE CX27B MINI-EXCAVATOR UNDER HGAC COOPERATIVE PURCHASING
PWD Gregory explained the Public Works Department’s need for a mini-excavator and through the cooperative purchasing program, recommended a Case CX27B unit at a cost of $30,382 with an added 18” bucket for $577; recommendation was for purchase of an extended warranty as well.
Council Member Dast moved to approve the purchase of a Case CX27B mini-excavator under the HGAC Cooperative Purchasing Program, inclusive of an 18” bucket and an extended warranty, not to exceed the budgeted amount of $35,000. Motion seconded by Council Member Adkison. All voted “Aye.”
13. CONSIDER APPROVAL OF A REQUEST BY PUBLIC WORKS DIRECTOR TO CANCEL RESIDENTIAL GARBAGE SERVICE FOR JULY 4TH HOLIDAY
As the Fourth of July holiday falls on Wednesday this year, PWD Gregory requested that Sanitation Department employees be allowed to have the day off, a change from departmental policy for nearly ten (10) years.
Council Member Dast moved to approve the request by Public Works Director Gregory to cancel residential garbage service for the July 4th holiday. Motion seconded by Council Member Minter. All voted “Aye.”
14. CONSIDER APPROVAL OF MAYOR’S 2007 APPOINTMENTS TO BOARDS AND COMMITTEES IN ACCORDANCE WITH SECTION 1.04.002(c) OF THE RIVER OAKS CODE OF ORDINANCES (2006)
Council Members discussed this Agenda Item with comments/suggestions including: verifying the “term cycle” for Economic Development Corporation (EDC) and Crime Control and Prevention District membership [four (4) Council Members and three (3) citizens have historically been appointed for these memberships], discussion of Council Liaison responsibility to their appointed board(s)/committee(s), and input from all Council Members for future appointments to committees.
Mayor Pro Tem Holland moved to approve Mayor Earwood’s 2007 Appointments to Boards and Committees in accordance with Section 1.04.002(c) of the River Oaks Code of Ordinances (2006). Motion seconded by Council Member Minter. All voted “Aye.”
CORRESPONDENCE-ANNOUNCEMENTS:
15. MAYOR, CITY COUNCIL AND/OR DEPARTMENT HEADS MAY MAKE ANNOUNCEMENTS AND PRESENT CORRESPONDENCE AT THIS TIME
Council Member Dast suggested that due to numerous requests to review the City’s Pet Ordinance, Council should begin work on amending the Ordinance, including adopting a “Catch/Release” program. She also stressed the importance of City Council Member attendance at Board and Committee meetings for which they have been named Liaisons.
Council Member Adkison requested that certain items, such as business cards, be forwarded to Council Members for their review; a recent order of cards with City Hall phone numbers/email contact information seemed wasteful as no personal contact information would allow direct access to Council Members.
PWD Gregory reminded Council that he had forwarded the SSO report to them for their review. A new business across the street from City Hall continues to prepare for its opening. Ongoing projects also mentioned were: a plan for a Clinic [John Peter Smith (JPS)] catering to school district students, site plans for a Construction Company office and a Day Care, and the Gas Station renovation (formerly Town Tire). Council Member Adkison expressed his concern for ensuring that River Oaks does not “become a dumping ground for low income facilities.” No further action was taken.
PUBLIC COMMENTS:
16. AT THIS TIME, ANY PERSON WITH CITY RELATED BUSINESS MAY SPEAK TO THE COUNCIL. IN COMPLIANCE WITH THE TEXAS OPEN MEETINGS ACT, THE CITY COUNCIL MAY NOT DELIBERATE OR TAKE ACTION
A citizen (unidentified for this record) expressed dissatisfaction at having received a letter from Code Compliance about putting her trash out too early. Due to a medical condition, she is not always able to comply with the restrictions for setting her garbage at the curb. She was informed that the City offers assistance to citizens for situations like hers and recommended that she contact City Hall for help.
Paul Martinez, Jr., who had requested to be placed on this Agenda, wondered why his request was not forwarded. Assistant City Secretary Harris stated that the request was received too late for inclusion but that it would be on the June 26th Agenda. No further action was taken.
EXECUTIVE SESSION:
17. CONVENE IN EXECUTIVE SESSION PURSUANT TO CHAPTER 551, TEXAS GOVERNMENT CODE; THE COUNCIL RESERVES THE RIGHT TO CONVENE IN EXECUTIVE SESSION(S) FROM TIME TO TIME ON ANY POSTED AGENDA ITEM TO RECEIVE ADVICE FROM ITS ATTORNEY AS PERMITTED BY LAW DURING THIS MEETING. THE COUNCIL MAY CONVENE IN EXECUTIVE SESSION TO DISCUSS THE FOLLOWING:
- Section 551.071 Pending or contemplated litigation or to seek advice from attorney
- Section 551.072 Discussion regarding possible sale, lease or acquisition of real estate
- Section 551.074 Personnel matters – To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a Public Officer or Employee or to hear a complaint or charge against an Officer or Employee – Increase Contractual Benefits for City Mechanic
- Section 551.076 Deliberation regarding security devices
At 8:49 PM, Mayor Pro Tem Holland moved to convene in Executive Session pursuant to Sections 551.071, 551.072 and 551.074 of the Texas Government Code. Motion seconded by Council Member Minter. All voted “Aye.”
RECONVENE:
18. CONSIDER APPROVAL OF ANY ACTION FROM EXECUTIVE SESSION
Council Member Adkison moved to allow Mayor Earwood to execute a contract with Two Rock, Inc. for the remainder of all City Owned Property, with the exception of the Community Center, for an Oil and Gas Lease, with a term of three (3) years and a 25% royalty fee. Motion seconded by Mayor Pro Tem Holland. All voted “Aye.”
ADJOURN:
19. ADJOURN - Council Member Adkison moved to adjourn the meeting at 9:35 PM. Motion seconded by Council Member Minter. All voted “Aye.”
APPROVED:
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ATTEST: Herman Earwood, Mayor
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Linda A. Ryan, City Secretary [Reviewed by City Secretary 06/20/2007]
June 26,2007
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MINUTES OF THE REGULAR MEETING
RIVER OAKS CITY COUNCIL
JUNE 26, 2007
MEMBERS PRESENT STAFF PRESENT
MAYOR HERMAN EARWOOD CITY SECRETARY LINDA RYAN
COUNCILMEMBER JACK ADKISON POLICE CHIEF DAN CHISHOLM
COUNCILMEMBER JOE CREWS FIRE CHIEF BILL CREWS
COUNCILMEMBER R R “BOB” MINTER PUBLIC WORKS DIRECTOR MARVIN
COUNCILMEMBER SHERRIE UPTMORE DAST GREGORY
CITY ATTORNEY BETSY ELAM ASST CITY SECRETARY ANGIE HARRIS
MEMBERS ABSENT
MAYOR PRO TEM STEVE HOLLAND (OUT OF TOWN)
CALL TO ORDER AT 7:00 PM BY MAYOR EARWOOD; QUORUM PRESENT
CITIZEN JOANN GORDON GAVE THE INVOCATION. COUNCIL MEMBER ADKISON LED THE PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND TEXAS FLAGS
APPROVAL OF MINUTES AND BILLS PAYABLE:
1. CONSIDER APPROVAL OF MINUTES OF CITY COUNCIL MEETING JUNE 12, 2007
Council Member Minter moved to approve the City Council Meeting Minutes for June 12, 2007 as presented. Motion seconded by Council Member Crews. All voted “Aye.”
2. CONSIDER APPROVAL OF BILLS PAYABLE FOR PERIOD ENDING JUNE 26, 2007
Council Member Crews moved to approve payment of bills for period ending June 26, 2007. Motion seconded by Council Member Adkison. All voted “Aye.”
PERSONAL APPEARANCES/REQUESTS THAT MAY REQUIRE COUNCIL APPROVAL/ACTION:
3. CONSIDER APPROVAL OF A REQUEST BY PAUL MARTINEZ, JR. TO OPERATE A PORTABLE SNOW CONE STAND AT 5425A RIVER OAKS BLVD UNDER A TEMPORARY PERMIT
Paul Martinez, Jr. addressed Council with his request to operate a portable Snow Cone stand next to A & B Lawn and Garden at 5425A River Oaks Blvd. PWD Gregory explained that staff had attempted to get a letter from Jeff Meyka, owner of A & B Lawn and Garden, confirming that the Snow Cone stand was in direct support of his existing business, but Mr. Meyka has not yet provided a letter. Council Members informed Mr. Martinez that if approved, the snow cone stand would need to be moved at the end of the summer season.
Council Member Adkison moved to approve the request by Paul Martinez, Jr. to operate a portable Snow Cone stand at 5425A River Oaks Blvd under a temporary permit, contingent upon Mr. Martinez moving the stand at the end of the summer season and contingent upon receipt of the required letter from Jeff Meyka. Motion seconded by Council Member Dast. All voted “Aye.”
4. CONSIDER APPROVAL OF A REQUEST BY LAWRENCE G. KAYE AT 1844 INSPIRATION LANE TO ERECT A SECURITY GATE AT THE REAR OF THE PROPERTY NEXT TO THE WATER TREATMENT PLANT
Barbara Miller presented this request in Mr. Kaye’s absence. He has graded a road down the back of his property (1844 Inspiration Lane) for the purpose of installing a security gate that will enable access from the rear of the Inspiration Properties to the access road for the City’s Water Treatment Plant. Mr. Kaye’s property is included in a Homeowner’s Association (HOA) with a Declaration of Restrictions. JoAnn Gordon (1824 Inspiration Lane), former Council Member and current member of the HOA, expressed concerns on behalf of the association, stating that the general consensus of other members was that the gate would be “an attractive nuisance.” Council Member Dast questioned whether the graded road was slated for paving, a necessity if emergency vehicles needed to access the area. A major concern of HOA and Council Members, expressed by Council Member Crews, was the infringement on the City’s Water Treatment Plant Security; prior Council decisions have prohibited other individuals/groups from utilizing the area near the plant because of security concerns. Doug Van Nice (1840 Inspiration Lane) spoke in support of Mr. Kaye’s security gate project. While Council Members agreed that the proposed gate was aesthetically pleasing, the risk of jeopardizing security at the City’s Treatment Plant was expressed by all.
Council Member Minter moved to deny Lawrence G. Kaye’s request to erect a Security Gate at the rear of the property next to the Water Treatment Plant. Motion seconded by Council Member Crews. All voted “Aye.” Motion passes/Request Denied.
5. CONSIDER APPROVAL OF A REQUEST BY DON ISTOOK TO ALLOW THE CITY TO REPLACE APPROXIMATELY 70 FEET OF DAMAGED CURB AND GUTTER IN FRONT OF 1700 INSPIRATION LANE
Don Istook (1455 Glenwick) is building a house at 1700 Inspiration Lane, the front yard of which is experiencing water flow and “puddling” problems. PWD Gregory confirmed that the drainage line is collapsed; repair of the line would help with drainage but no funds have been budgeted or grant funds received to make the necessary repairs. The Public Works Department has been directed to present a curb and gutter replacement plan to the City Council, but that plan is far from completion. Currently, infrastructure improvements to the water and sewer lines precede street repairs. Mayor Earwood stated that the City is responsible for the street repairs (Inspiration Lane became a public street with the adoption of Ordinance # 567), but suggested that more time is needed to acquire funds and establish timeframes for the project. No further action was taken.
6. CONSIDER APPROVAL OF A REQUEST BY JERRY HIX TO ALLOW THE EAGLE MOUNTAIN 4-H CLUB TO HOST THEIR SPRING EXPO AT THE CITY’S COMMUNITY CENTER IN APRIL 2008
4-H Club representative, Jerry Hix (650 Club Oak) shared with Council Members a history of 4-H and its activities and requested use of the City’s Community Center for their Spring Expo. Some of the programs scheduled for display/sale are: woodworking, computer related programs, various mediums of artwork, horticulture and many other non animal related projects. An Awards Banquet is planned in addition to the 500+ exhibits. Council Members were in favor of the Eagle Mountain 4-H Club hosting their Spring Expo at the City’s Community Center, assuming appropriate rental fees are paid. Council Member Dast expressed her support of 4-H activities “pulling kids off the street” and giving them attainable goals. Mayor Earwood and several of the Council Members, having worked with the Boy Scouts organization, shared support of 4-H. Mayor Earwood will coordinate Community Center scheduling and fees with Mr. Hix. No further action was taken.
ITEMS REQUIRING COUNCIL APPROVAL/ACTION:
7. CONSIDER APPROVAL TO RENEW THE AGREEMENT WITH THE TARRANT COUNTY TAX ASSESSOR/COLLECTOR FOR THE ASSESSMENT AND COLLECTION SERVICES OF AD VALOREM TAXES LEVIED BY THE CITY
CA Ryan informed Council Members that the City’s tax rate deadline is September 5, 2007 and that several Special meetings would need to be scheduled for August to hold mandatory Public Hearings. Tarrant County currently assesses and collects Ad Valorem taxes levied by the City at a charge of $0.50 cents per account, which amounts to approximately $1,600 annually; the proposed agreement amount is unchanged.
Council Member Adkison moved to renew the Agreement with the Tarrant County Tax Assessor/Collector for the assessment and collection services of Ad Valorem Taxes levied by the City. Motion seconded by Council Member Dast. All voted “Aye.”
8. CONSIDER APPROVAL OF ATTENDANCE AT THE TEXAS MUNICIPAL LEAGUE’S (TML) REGION VIII MEETING TO BE HOSTED BY THE COLONY, RESCHEDULED FOR JULY 26, 2007 (PER COUNCIL MEMBER ADKISON) [MORE INFORMATION TO FOLLOW AT A LATER DATE]
Council Member Adkison stated that communication with other cities at the Region VIII meetings is beneficial to River Oaks and surrounding communities. Mayor Earwood concurred and asked that Council Members who wish to attend this upcoming meeting confirm with Assistant City Secretary Harris. No further action was taken.
9. CONSIDER APPROVAL OF MEMBER APPOINTMENTS TO ECONOMIC DEVELOPMENT CORPORATION (EDC) AND THE CRIME CONTROL AND PREVENTION DISTRICT
Council Member Adkison suggested that these appointments be postponed until Mayor Pro Tem Holland could be present to discuss new members. All Council Members concurred. No further action was taken.
10. CONSIDER APPROVAL TO PROCEED WITH ACTIVATION OF AUTOMATED TELEPHONE SYSTEM AT THE CITY HALL COMPLEX
Police Chief Chisholm reminded Council Members that an automated telephone system for the City Hall Complex had been previously discussed. The overwhelming number of calls received in the Police Department’s Dispatch Office and in the Administration Section of City Hall, necessitates either maximizing the current telephone system to utilize the automated program already in place, or hiring additional staff to route incoming calls. Very little programming would be required to activate the automated portion of the system. Fire Chief Crews had spent a great deal of time streamlining the Staff Directory and the call path to aid Lone Star Technologies with implementation. While Staff realizes that some citizens will find the automated system frustrating at first, the frustration will be outweighed by faster and more accurate customer service.
Council Member Crews moved to approve proceeding with activation of the automated telephone system at the City Hall Complex. Motion seconded by Council Member Adkison. All voted “Aye.”
11. CONSIDER APPROVAL TO ALLOW THE MAYOR TO ENTER INTO A MAINTENANCE AGREEMENT WITH TXDOT FOR THE CONSTRUCTION OF A CITY ENTRANCE SIGN AT RIVER OAKS BLVD AND SAM CALLOWAY IN THE RIGHT OF WAY
Mayor Earwood briefly explained the steps taken seeking final approval from TXDOT to construct a stone entrance sign at River Oaks Boulevard and Sam Calloway. PWD Gregory has worked with TXDOT for many months to gain this final approval and establish dimension requirements and construction material preferences. Once built, the sign will be maintained by the Public Works Department. Council and audience members agreed that an enhanced entrance sign was necessary for the image and growth of River Oaks.
Council Member Crews moved to approve allowing Mayor Earwood to enter into a maintenance agreement with TXDOT for the construction of a City Entrance Sign at River Oaks Blvd and Sam Calloway in the Right of Way. Motion seconded by Council Member Minter. All voted “Aye.”
12. CONSIDER ACTION AMENDING THE SUBSTANDARD BUILDING ORDER AT 1724 HILLSIDE DRIVE
PWD Gregory briefly recapped the events leading to this proposed Substandard Building Order amendment. Mary Sabo, co-owner of the substandard property at 1724 Hillside, who was unable to repair the home herself, introduced David Leggett to Council Members, with whom she has a pending Sales Contract. Mr. Leggett expressed concern about the language used in the City’s May 22nd Order, stating that the possibility of the property being demolished was disconcerting. PWD Gregory stated that the City’s intent was that the structure be brought into compliance with City Code. Mayor Earwood suggested that if the Order is to be amended with verbiage suitable to the buyer, Ms. Sabo should bear the cost for attorney fees.
Council Member Adkison moved to amend the Substandard Building Order for 1724 Hillside Drive by extending the May 22, 2007 Order an additional sixty (60) days, removing the “demolition” portion and imposing a $1,000 Civil Fine if compliance is not met within the timeframe. Motion seconded by Council Member Dast. All voted “Aye.”
13.CONSIDER APPROVAL OF EXPENDITURE FOR THE WATER LINE IMPROVEMENTS BY GRA-TEX UTILITIES IN THE 5000 BLOCK OF BLACK OAK LANE
Following the replacement of the White Oak and Merritt water lines, it became necessary to replace the water line in the 4900-5000 blocks of Black Oak. Because the City crews would need at least sixty (60) days to complete this task, Gra-Tex Utilities was contracted to replace the main. Gra-Tex’s final proposed cost for the project amounted to $24,004, below competitive bidding requirements of $25,000. PWD Gregory recommended approval of the expenditure.
Council Member Crews moved to approve the expenditure for the Water Line Improvements by Gra-Tex Utilities in the 5000 Block of Black Oak Lane. Motion seconded by Council Member Minter. All voted “Aye.”
14.CONSIDER APPROVAL OF EXPENDITURE TO RELOCATE THE STREETLIGHT ON CITY OWNED PROPERTY AT 5201 (REAR) OHIO GARDEN ROAD
City-owned property at 5201 Ohio Garden Road is used to store materials and will soon be used to store some City equipment. The current security light is located in an area on the lot that restricts full visibility. TXU quoted relocating the light at a cost of $1,411.51; PWD Gregory recommended approval of the expenditure.
Council Member Adkison moved to approve the $1,411.51 expenditure to TXU for relocation of the streetlight on City-owned property at 5201 (rear) Ohio Garden Road. Motion seconded by Council Member Crews. All voted “Aye.”
15.CONSIDER APPROVAL OF SEWER LINE IMPROVEMENTS PROJECT # SSR 2007-01 RESULTING FROM THE BID OPENING ON JUNE 22, 2007 AT 3:00 PM
One (1) sealed bid was submitted/opened on Friday, June 22nd at 3:00 PM for the Sewer Line Improvements Project # SSR 2007-01. Hall-Albert Construction submitted two (2) alternate bids for the project, with pipe specified for use being the only difference in price. PWD Gregory and CA Ryan explained that funds for this project, through CDBG, were not used last year and if approved by Council now, Staff would submit a request at the next Council meeting, for a 2007-2008 Fiscal Year Budget Amendment in the amount of $160,367.00.
Council Member Crews moved to approve the Sewer Line Improvements Project # SSR 2007-01 resulting from the Bid Opening on June 22, 2007 at 3:00 PM. Motion seconded by Council Member Minter. All voted “Aye.”
16.BUILDING OFFICIAL REPORT: PROGRESS UPDATES ON SUBSTANDARD PROPERTIES AT 5004 LANGLEY AND 4825 STEVENS
PWD Gregory reported that the property at 5004 Langley had been brought into compliance with the City’s Code of Ordinances and released from Substandard status. The property at 4825 Stevens still requires upgrades to the Electrical service; August 6, 2007 is the expiration date for that permit. No further action was taken.
17. MONTHLY REPORTS:
- FIRE DEPARTMENT – MAY 2007
- POLICE DEPARTMENT (TO INCLUDE MUNICIPAL COURT ACTIVITY) – MAY 2007
- PUBLIC WORKS DEPARTMENT [TO INCLUDE CONDE COMPLIANCE, PERMITS & INSPECTIONS, SANITATION AND WATER] – MAY 2007
- PARK BOARD MINUTES – MAY 2007
- PUBLIC LIBRARY – MAY 2007
CORRESPONDENCE-ANNOUNCEMENTS:
18. MAYOR, CITY COUNCIL AND/OR DEPARTMENT HEADS MAY MAKE ANNOUNCEMENTS AND PRESENT CORRESPONDENCE AT THIS TIME
Mayor Earwood suggested scheduling workshops to discuss the following: Community Center responsibilities and rental fees and Tax Abatements for City Businesses; Council Member Adkison requested a Property Tax Freeze for Senior/Disabled Citizens and Council Member Dast suggested review/upgrade of the “feral cat” procedures in the City as additions to Workshop items.
Council Member Adkison commented on the Fire Department’s monthly report. FC Crews reminded Council that the Health Insurance Privacy and Portability Act (HIPPA) restricts information legally allowed on reports.
PWD Gregory reported that the permit for the Ohio Garden property in disrepair would expire October 14th and no new permit would be re-issued. The permit for repairs at 519 Winters will expire October 3rd.
Police Chief Chisholm reported that Officer Gray would remain with the River Oaks Police Department; an offer for other employment had been rejected. No further action was taken.
PUBLIC COMMENTS:
19. AT THIS TIME, ANY PERSON WITH CITY RELATED BUSINESS MAY SPEAK TO THE COUNCIL. IN COMPLIANCE WITH THE TEXAS OPEN MEETINGS ACT, THE CITY COUNCIL MAY NOT DELIBERATE OR TAKE ACTION
Don Istook, a returning citizen to River Oaks, complimented the City on its services, particularly the Police and Sanitation Departments. Wayne and JoAnn Butler requested that the City concentrate on drainage problems in the City, heightened during the recent heavy rains. No further action was taken.
EXECUTIVE SESSION:
20. CONVENE IN EXECUTIVE SESSION PURSUANT TO CHAPTER 551, TEXAS GOVERNMENT CODE; THE COUNCIL RESERVES THE RIGHT TO CONVENE IN EXECUTIVE SESSION(S) FROM TIME TO TIME ON ANY POSTED AGENDA ITEM TO RECEIVE ADVICE FROM ITS ATTORNEY AS PERMITTED BY LAW DURING THIS MEETING. THE COUNCIL MAY CONVENE IN EXECUTIVE SESSION TO DISCUSS THE FOLLOWING:
- Section 551.071 Pending or contemplated litigation or to seek advice from attorney
- Section 551.072 Discussion regarding possible sale, lease or acquisition of real estate
- Section 551.074 Personnel matters – To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a Public Officer or Employee or to hear a complaint or charge against an Officer or Employee
- Section 551.076 Deliberation regarding security devices
No further action was taken.
RECONVENE:
21. CONSIDER APPROVAL OF ANY ACTION FROM EXECUTIVE SESSION
No further action was taken.
ADJOURN:
22. ADJOURN
Council Member Crews moved to adjourn the meeting at 9:20 PM. Motion seconded by Council Member Dast. All voted “Aye.”
[Reviewed by City Secretary 07/05/2007]
APPROVED:
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ATTEST: Herman Earwood, Mayor
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Linda A. Ryan, City Secretary
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